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Contracts Coordinator - Facilities Management

Apply now Job no: 496725
Work type: Permanent Full Time
Location: Sydney
Categories: Facilities Management

Our Story

Scentre Group is the owner and operator of 42 Westfield living centres in Australia and New Zealand; partnering with the world’s leading retail and luxury brands to create a unique shopping and leisure experience for our customers. A career with us fosters the chance to be a part of a company that is transforming the digital and physical retail space.

Every day, our people play a vital role in our purpose to ‘create extraordinary places, connecting and enriching communities.’

Your opportunity

We have an exciting opportunity for Contracts Coordinator to join Scentre Groups National Facilities team.

Reporting to the Contracts Performance Manager, you will be responsible for managing of our Operations & Environment Facilities’ contracts in accordance with the Procurement Procedures and Contract Administration Procedures. The role will ensure all contractors to Scentre Group assets are performing to their contracted obligations including safety and environment standards.

Your role and responsibilities will include, but not be limited to:

  • Timely preparation of tenders and contracts in accordance with Tender Letting Schedule.
  • Letting and Administration of contracts in accordance with the Procurement Procedure.
  • Invoice validation to ensure suppliers are invoicing and getting paid as per the Contract
  • Ensure contractor performance by monitoring KPI and conducting compliance audits
  • Prepare for review and sign–off, all contract tender recommendations.
  • Ensure the Tender recommendation is approved by a senior manager, compliant with the Authority Matrix.
  • Ensure all contracts and suppliers are formally engaged in accordance with the Procurement Procedures.
  • Ensure the procurement process follows the Procurement Procedures and any diversion from the plan is to be escalated to the National FM Commercial Manager.
  • Input to the Master Supplier Register any issues identified through supplier compliance

What will set you apart from the rest?

  • Diploma or tertiary qualifications in Engineering, Construction Management, Building Services or Facilities Management.
  • 3+ years’ experience in Contracts Administration on Facilities Maintenance Projects or Complex Design and Construct Projects. Demonstrating experience in the Procurement and Administration of complex Services / Maintenance / Asset Management contracts.
  • Ideally proficient in the use of CMMS, Aconex, JDE and Converga P2P systems

What will stand out will be your dedication to always look for ways to learn and show initiative within both our team and the business in areas such as sustainability for example. You’ll have a history of building a strong rapport with internal and external stakeholders and thrive in a fast paced and evolving environment.

What sets us apart from the rest?

  • Diverse career paths across our vertically integrated business
  • Ability to innovate in a company that not only encourages it but will facilitate it
  • Competitive benefits including 18 weeks parental leave, volunteer days to work with our charity partners, health and well being discounts and the ability to purchase extra annual leave

Our diverse and inclusive workforce is not only something we’re proud of, but something we’re committed to. We encourage and support our people to bring their ‘whole selves’ to work every day. This is because we believe all our differences contribute to our success and ensures a workforce that reflects the customers we serve. Our commitment is backed by executive and employee-led working groups including All Abilities, LGBTI, Mental Health & Wellness and Gender Equity alongside other initiatives such as our Reconciliation Action Plan to grow our Aboriginal and Torres Strait Islander workforce.

If this sounds like you, apply today to make extraordinary happen! Should you have any questions, or want to discuss the role further, please reach out to Kylie Stephens, Talent Acquisition Business Partner, on 02 9028 8349



Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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We acknowledge the Traditional Owners and communities of the lands on which our business operates.
We pay our respect to Aboriginal and Torres Strait Islander cultures and to their Elders past and present.
We recognise the unique role of Māori as Tangata Whenua of Aotearoa/New Zealand.
Scentre Group
About Us

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ABN 66 001 671 496

85 Castlereagh St Sydney NSW 2000

GPO BOX 4004 Sydney NSW 2001

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